Website Terms and Privacy Policy


Website Terms

 

Important: Please read the following terms before using this website. If you do not accept these terms, your use of this website must be immediately terminated.

  1. All information contained on this website is for general information purposes only and must not be relied upon as specific legal advice.Whilst Robertsons will endeavour to keep matters on this site up-to-date, we accept no responsibility for any losses incurred by any party relying upon any piece of information contained on this website.
  2. The information on this website is copyrighted by Robertsons. Users may make copies of such information for their own use, but this may not be published without Robertsons’ consent.

Notwithstanding the above, users may distribute a reasonable number of copies subject to:

(a)    The information not being altered;
(b)    The source of the information being acknowledged; and
(c)    The Recipients having their attention drawn to these terms of use.

Robertsons reserves the right to withdraw any permission for use of any information on this website at any time.

 

 

Privacy Policy

 

1. DATA PRIVACY

Robertsons is a major independent Hong Kong law firm and we are committed to safeguarding the privacy of personal information that you provide to us as well as the information about visitors to our website.

Robertsons is the data controller of any personal information provided to us when you use our services as set out in section 2 below and is committed to handling data in compliance with the following data protection principles:-

(i)     Collection, storage and processing of data in a lawful, fair and transparent manner;

(ii)    Collection, storage and processing of data for a specific purpose;

(iii)   Collection, storage and processing of data limited to achieving specific purposes only;

(iv)   Collection and maintaining of accurate data;

(v)    Storage of data for appropriate periods of time only; and

(vi)   Processing of data to ensure appropriate security of such data and prevent unauthorized and/or unlawful processing.

(the “Data Protection Principles”)

In furtherance of the Data Protection Principles, the privacy policy set out below (the “Privacy Policy”) explains how we may collect and use information that we obtain about you, and your rights in relation to that information. Your use of our online services or your provision of information to us constitutes your acceptance of the terms of this Privacy Policy.


2. SCOPE OF POLICY

This Privacy Policy applies in the following circumstances:
(i)     when we collect personal information from you, from our clients or their counterparties and authorized representatives when you or the organization for whom you work engages our legal and other services;

(ii)    when you visit our website (including our mobile site), we may collect the following:-

(a)    information you provide when sending us enquiries; and

(b)    details of visits made to our website such as the volume of traffic received and logs (including, the internet protocol (IP) address and location of the device connecting to our website and any other identifiers about the device and the nature of the visit).

(iii)   when you are entered onto our mailing lists to receive publications and other marketing emails (please also see section 9 for more information); and

(iv)   if you apply for a job or work placement you may need to provide information about your education, employment, racial background and state of health.  Your application will constitute your express consent to our use of this information to assess your application and to allow us to carry out both recruitment analytics and any monitoring activities which may be required of us under applicable law as an employer. Without your personal information we may not be able to progress considering you for positions with us.


3. USE OF PERSONAL DATA

(i)    We may use your personal information if:

(a)    you have provided your consent (where necessary) to such use or the organisation that you work for has obtained your consent (where necessary); or

(b)    it is necessary in connection with a legal or regulatory obligation to which we are subject; or

(c)    it is necessary for the performance of a contract with you or the organisation you work for; or

(d)    we (or a third-party) have a legitimate interest which is not overridden by your interests or your rights and freedoms.

(ii)    We may use your information to:

(a)    provide and improve our services and products to you or the organisation you work for (including auditing and monitoring use of those services and products);

(b)    maintain and develop our relationship with you and our clients;

(c)    fulfil our legal, regulatory (including in relation to anti-money laundering or related requirements), accounting, reporting, risk management or professional obligations;

(d)    send you legal updates, publications, marketing and details of events (in which regard please also see section 9 for more information);

(e)    protect, establish, exercise or defend legal rights; and

(f)    process and respond to requests, enquiries or complaints received from you.


4. DATA RETENTION

We will only retain your personal information for as long as is reasonably necessary in the circumstances or for so long as required by law or regulation to which we are subject. If you wish to know more about the firm’s retention policies or any of the firm’s different retention periods, please contact privacy@robertsonshk.com.

 

5. DISCLOSURE OF PERSONAL INFORMATION

We may share your personal information with third parties as required by law or regulation to which we are subject, such as (but not limited to) to the appropriate government authorities as part of compliance with anti-money laundering regulations.


6. SECURITY

We take reasonable steps to hold information securely in electronic or physical form and to prevent unauthorised access, modification or disclosure. 


7. THIRD PARTY SITES

Our Website may, from time to time, contain links to other sites which are controlled by third parties.

Visitors should consult these other sites' privacy policies and please be aware that we do not accept responsibility for their use of information about you.


8. ACCESS TO INFORMATION

The privacy laws of some jurisdictions may give you the right to access, amend or erase your personal information or, in some circumstances, to restrict or object to the processing of your personal information.

If you would like to take steps to exercise any of your rights please contact us as set out in Section 11 below.  We may refuse to provide access or may charge a fee for access if the relevant legislation allows us to do so. In any event, if we do refuse a request  we will provide reasons for our decision if so required by law.

In the limited circumstances where you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the rights to withdraw your consent for that specific processing at any time, in which regard please see Sections 9 and 11 below.

Information we hold about you should be up-to-date and accurate. Please advise us in writing of any changes to your information using the contact details set out in section 11 below.


9. RIGHT TO OPT OUT

If you do not wish to receive any unsolicited emails from us outside of the scope of your engagement of our services then you may at any time send an unsubscribe request (as defined in the Unsolicited Electronic Messages Ordinance (Cap.593)) by email to subscription@robertsonshk.com and headed “unsubscribe”.


10. COOKIE USAGE POLICY

Cookies are small text files that are downloaded to your device from the websites that you visit. The information that the cookies collect, such as the number of visitors to a website, the pages visited and the length of time spent on the site, is collected anonymously.  You may decline the use of cookies or withdraw your consent at any time by selecting the appropriate settings on your website browser. However, the removal of cookies may affect your use and experience of our website.


11. ENQUIRIES

We review this Privacy Policy regularly and reserve the right to revise it or any part of it from time to time to reflect changes in the law or technology practices. Any changes will be immediately posted on our website at www.robertsonshk.com. It is your responsibility to review the amended Privacy Policy.

If you have any questions about this Privacy Policy, or want to submit a written complaint to us about how we handle your personal information, please contact us at:

Robertsons
57/F, The Center
99 Queen’s Road Central
Hong Kong

Email: privacy@robertsonshk.com

You may also have the right to submit a complaint to the relevant supervisory authority in your jurisdiction.

If you make a privacy complaint, we will respond to let you know how your complaint will be handled. We may ask you for further details, consult with other parties and keep records regarding your complaint.

Last updated: 5 September 2018